There are many AI Meeting Assistants for online meetings. These AI tools have made life much easier. They simplify mundane tasks like attending meetings, creating notes, summarizing for management teams, creating action items, and more.
AI Meeting Assistants have greatly benefited remote teams. They use these tools to make sure every team stays on the same page, no matter their location or language.
Well, in 2025, some organizations have brought back its employees back into the office grind. They are probably manually creating meeting notes – and that probably sucks.
This is where AI note-taking apps come to rescue.
These AI tools are not specifically designed for meetings – they are designed to take clear notes in real-time. You can use them in any set up – be it for personal use, office notes, and yes, in-person meetings.
In this AI tools list, I will share best AI note-taker tools for in-person meetings. These AI note-taking tools have required features to support meeting management automation for offline meetings.
5 Best AI Note Taker apps for in-person meetings [Features Comparison]
| AI Note Taker App | Language translation | Mobile App | Integration | Unique Features |
|---|---|---|---|---|
| Fireflies | ✅ | ✅ | ✅ | Integration with dialer apps to record phone conversations |
| Meeting AI | ✅ | ✅ | ❌ | – |
| Read AI | ✅ | ✅ | ✅ | Email inbox management and enterprise workspace |
| Screen App | ✅ | ✅ | ❌ | Screen recording |
| PLAUD AI | ✅ | ✅ | ❌ | Dedicated recording device |
5 Best AI Note-Taking tools for in-person meetings [Free and Paid Plans Comparison]
| AI Note-taking Tool | Free Plan | Paid Plan Starts At | Discounts |
|---|---|---|---|
| Fireflies | Unlimited transcriptions with up to 800 minutes of storage | $18 per seat/month | 40% off on annual billing |
| Meeting AI | Up to 5 hours of meeting credit | $19.99 per month | 25% off on annual billing |
| Read AI | Transcribe 5 meetings per month | $19.75/user/month | 15% off on annual billing |
| ScreenApp | Create 3 recordings, 1 transcript, and access 3 AI credits per month | $30 per month | Varied discounted prices across paid plans annual billing |
| PLAUD AI | NA – you must invest in the PLAUD NOTE device at least | $6.6/month | Flat discount of $76.88 on PLAUD NOTE device |
Do I need an AI Note Taker App for in-person meetings?
If you are already using an AI Meeting Assistant tool, then probably not, but this means more work. First, you must confirm if your current AI meeting assistant app allows ‘uploading’ files. This feature is necessary for analyzing the recorded meetings.
But this also means that you need a separate AI tools to record these in-person meetings. This is extra work – which you do not have to do with AI Note-Taker tools for in-person meetings.
Why use AI note-taker apps for in-person meetings?
If your organization primarily relies on in-person meetings, it’s better to opt for an advanced AI Note-Taker app. This app helps in creating meeting notes for these in-person meetings with specialized features relevant for exceptional note-taking.
- Documentation: AI note takers use advanced speech recognition and natural language processing technologies to automate the documentation process.
- Noise: For in-person meetings, ambient noise and varied speaker volumes can challenge traditional transcription software. The right AI note-taker tool can create a coherent record of the discussion. It can make the difference between incomplete notes and an actionable summary.
- Searchable Notes: AI Note-taking apps focus on note-taking workflows. Hence, they will have features like advanced categorization, summarization, or searchable archives. They make sure that nothing important slips through the cracks and every meeting note gets organized.
1. Fireflies
Fireflies is a popular AI meeting assistant that helps teams transcribe, summarize, search, and analyze voice conversations. It includes feature to record meetings via its newly launched Fireflies mobile app. After recording, you can access its usual features like generating automatic meeting notes, action items, and summaries. You can transcribe phone calls and access a self-updating knowledge base from all your voice conversations. Its AI-driven search lets you review a one-hour meeting in just five minutes.
Who is Fireflies suitable for?
Fireflies is ideal for anyone who wants to streamline their online and offline meeting processes. It ensures that important information is captured and easily accessible. It is particularly useful for remote teams, consultants, educators, and business professionals who attend many meetings.
Learn more: Fireflies AI for in-person meetings
Key features of Fireflies mobile app for in-person meetings
- Mobile App: Capture and transcribe in-person meetings, interviews, or voice notes on the go via the Android or iOS app.
- Transcription in 60+ Languages: Transcribe meetings in multiple languages, including Spanish, French, German, and more.
- Fred AI Chat Feature: Ties everything together seamlessly and works as the perfect assistant.
- Real-time transcription: Get real-time transcriptions and the ability to send this information out or use it with AI bots.
- Automatic soundbites/highlight reels/sentiment analysis: Explore its generative AI features like automatic soundbites/highlight reels/sentiment analysis for meetings.
- Custom AI Apps: Use AI apps/templates to automatically have AI write notes to your liking.
- Smart Search: Enables searching for keywords, themes, topics, action items, dates, times, and metrics within meeting transcripts.
- Topic Tracker: Allows the creation of custom topic trackers to find discussions around specific themes like objections, pricing, or competitors.
Firefiles integration relevant for in-person meetings
Fireflies integrates with all popular project management, CRM, cloud storage apps, and more to share and sync meeting data. It also integrates with dialiers which allows recording phone calls and creating notes.
Fireflies customer review
We’ve been using Fireflies.ai for all our meetings, both internal and with customers. It’s made following up from meetings much easier, and no need to look at hastily scribbled notes anymore. We love the transcription feature, as well as being able to use it on the go via the mobile app for in person meetings or quick notes you want to leave for yourself while out and about. Was super easy to implement, and we as a company have used it almost every day since we found it. The only thing I notice that some notetakers have that Fireflies does not is the ability to track speaking time or monologuing in real time. You can see some of this data in the reporting aftewards, but would be nice to see it in real time to make some of our more long winded speeches more concise.
– Samantha B., Review on G2
Fireflies price
- Fireflies Free Plan allows unlimited transcriptions with up to 800 minutes of storage. This includes access to transcription in 69+ languages, AskFred AI assistant, soundbites, and mobile app.
- Fireflies Paid Plan (Pro) starts at $18 per seat/month. Features include unlimited AI summaries for up to 8000 meeting minutes, keyword tracking, task automation, smart search filters, and more.
- Fireflies Discount: Get 40% off when you choose annual billing.
Check out Fireflies’ official website for in-person meeting note-taking.
2. Meeting AI
Meeting AI is an AI Meeting Assistant that supports notes creation for both in-person and online meetings. You can set down your phone with Meeting AI mobile app and focus on the conversation. The Meeting AI’s advanced algorithms will diligently transcribe, organize, and summarize the discussion. Get organized notes and action items automatically right after your meeting ends.
Meeting AI supports over 30 languages, with automatic detection and accurate transcription. This makes it ideal for multilingual and global meetings. It has the ability to seamlessly integrate with both online and offline environments.
Who is Meeting AI suitable for?
Meeting AI is perfect for professionals, students, and anyone who regularly attends meetings. It helps save time and improve productivity by automating note-taking and follow-up tasks. You get both Android and iOS apps for supporting in-person meetings.
Learn more: Meeting AI for in-person meetings
Key features of Meeting AI for in-person meetings
- AI-Powered Transcription: Accurately transcribes meetings, eliminating manual note-taking.
- Automatic Summaries: Generates concise summaries of meetings, highlighting key points and decisions.
- Action Item Detection: Identifies and lists action items discussed during the meeting, ensuring accountability.
- Multi-Language Support: Supports over 30 languages with accurate detection and transcription capabilities, facilitating international collaboration.
- In-Person and Online Compatibility: Works seamlessly for both in-person and online meetings, offering flexibility.
- Mobile and Web Access: Access and manage your meeting notes from both mobile and web platforms.
- Data Security: Prioritizes data security by storing data in SOC 2 and ISO 27001 certified data centers.
Meeting AI integration relevant for in-person meetings
Meeting AI integrates with Google Meeting, Zoom, and MS Teams only. There are no extra third-party integration or API access.
Meeting AI customer review
There are no customer reviews on leading review websites, here’s a testimonial on Meeting AI’s official website:
No need for manual typing or relying on others, this application automatically provides summaries and complete transcripts of meeting conversations.
– Dr. Kurniati, Manager, Charitas Santa Maria Clinic, testimonial on Meeting AI website.
Meeting AI price
- Meeting AI Free Plan is not available – you get 5 hours worth of credit to test the platform.
- Meeting AI Paid Plan starts from its ‘Plus’ Plan at $19.99 per month. It includes meeting credits worth 15 hours of online and in-person meetings.
- Meeting AI Discount: On choosing annual billing, you get a 25% discount on all paid plans.
Check out Meeting AI’s official website for in-person meeting note-taking.
3. Read AI
Read AI provides an iPhone application to record conversations, create notes, and summarize in-person meetings. You can also review meeting reports and sync transcripts across both online and offline meetings. It allows referencing past meetings to make sure all open items are addressed.
Who is Read AI suitable for?
Read AI is ideal for professionals, educators, and students. It provides a simple way to record and transcribe in-person meetings and sync with the rest of the meeting notes. As of now, they have only iOS app – so having Apple devices would be a prerequisite.
Learn more: Read AI for in-person meetings
Key features of Read AI for in-person meetings
- Real-time Transcriptions: Provides immediate, AI-generated transcriptions to capture every detail of the conversation.
- AI-Generated Summaries: Automatically generates summaries, highlighting key points and decisions.
- Multi-Platform Integration: Works seamlessly with Zoom, Microsoft Teams, Google Meet, and in-person meetings.
- Cross-Device Access: Allows users to review meeting reports and summaries on any device.
- Meeting History: Enables referencing past meetings to maintain continuity and track action items.
- Free Accessibility: The iOS app is currently available to all users completely free.
Read AI integration relevant for in-person meetings
Read AI integrates with Google Meet, Microsoft Teams, Zoom, Outlook, Gmail, Slack, Jira, Notion, Hubspot, and Salesforce.
Read AI customer review
It summaries well, takes notes, and makes list of action points. Making it easier to stay on top of project management and multiple meetings per day and their outcomes. It may not work as well in face to face meeting, because it won’t know who is talking.
– Flame R., Review on G2
Read AI price
- Read AI Free Plan includes access to iOS app to transcribe 5 meetings per month. It also provides support for 16+ language translations, basic integration, and access to a personalized meeting coach.
- Read AI Paid Plan starts at $19.75/user/month. You get unlimited meetings, storage, premium integration, and access to workspace for team collaboration.
- Read AI Discount: On choosing annual billing, you get a 15% discount on Read AI paid plans. There is a separate cheaper plan available for educational institutions and students.
Check out Read AI’s official website for in-person meeting note-taking.
4. ScreenApp
ScreenApp is an AI note-taking tool that can help you record, transcribe, and summarize on-site in-person meetings. You can access real-time transcriptions and engage collaborative note-taking tools across mobile and desktop devices. It’s like having a personal assistant that converts meeting audio into searchable text, pinpoints important topics, and highlights action items. It is also web based. You can simply click record, and it starts working. Alternatively, you can upload recorded files.
Who is ScreenApp suitable for?
ScreenApp has versatile use case and positions itself as a general recording app. This app is useful for anyone who needs to capture detailed notes in face-to-face meetings. This includes business professionals, consultants, interviewers, educators, and students attending lectures.
Learn more: ScreenApp for in-person meetings
Key features of ScreenApp for in-person meetings
- AI-Powered Transcription: Transcribes audio with 99% accuracy, turning spoken words into text in real-time.
- Intelligent Summaries: AI algorithms pinpoint the most important topics and discussions, saving you time.
- Action Item Detection: Automatically identifies decisions made and tasks assigned during the meeting.
- Versatile Use: Use it in business meetings, client consultations, interviews, lectures, seminars, and brainstorming sessions[1].
- Real-time Visual Assistance: AI-powered screen sharing to offer real-time visual assistance to customers.
- Multi-Lingual Translation: Understand any video or audio in over 50 languages.
- Screen and Audio Recording: Capture your screen and audio with one click, without watermarks.
ScreenApp integration relevant for in-person meetings
ScreenApp provides API access to allow connecting with any software that your current workflows use.
ScreenApp customer review
With the ability to easily record and review work calls, ScreenApp has helped me and my team create a central repository of information that can be accessed anytime. This has made it easier for us to collaborate, share ideas, and make informed decisions based on the insights gained from our conversations. Also, the AI functionality is simply amazing. I am consistently impressed with how quickly and accurately Screen’s AI can extract information and insights from the videos. I really like the prompt suggestions that the AI shows me when I click that magic button.
– Wilson, Review on Capterra
ScreenApp price
- ScreenApp Free Plan allows to create 3 recordings, 1 transcript, and access 3 AI credits per month.
- ScreenApp Paid Plan starts at $30 per month for the Growth Plan. You can access 30 AI credits, create 30 recordings, and generate 30 transcripts per month.
- ScreenApp Discount: If you choose annual billing, you get discounted prices for all paid plans.
Check out ScreenApp’s official website for in-person meeting note-taking.
5. PLAUD AI
For professionals seeking a dedicated hardware solution, PLAUD.AI’s PLAUD NOTE offers a novel approach. App-based solutions rely solely on your smartphone or laptop’s microphone. In contrast, the PLAUD NOTE is a standalone device. It is engineered to capture in-person conversations with high fidelity for up to 30 hours in one go. This innovative gadget records and transcribes meetings. It also leverages advanced AI algorithms to summarize the content into actionable insights.
Who is PLAUD AI suitable for?
The PLAUD NOTE is particularly appealing for organizations requiring reliable, on-the-spot transcription with notes creation. It avoids the hassles of configuring software on personal devices.
Learn more: PLAUD AI for in-person meetings
Key features of PLAUD AI for in-person meetings
- Dedicated Hardware Design: A standalone, purpose-built device that captures in-person audio without relying on external smartphones or laptops. It is compact and simple to set up, making it ideal for conference rooms and boardrooms.
- High-Fidelity Audio Recording: Uses specialized microphones to record clear, precise audio even in noisy meeting environments. Coupled with AI noise canceling feature, it further ensures high quality recordings.
- Real-Time Transcription: Converts live spoken dialogue into text instantly using advanced AI-powered speech recognition.
- Intelligent Summarization: Processes the transcribed text to generate concise, digestible summaries that highlight key discussion points.
- Action Item Extraction: Automatically identifies and lists follow-up tasks and critical decisions from the meeting content.
- Language support: PLAUD AI can translate the transcribed data into 112 languages.
PLAUD AI integration relevant for in-person meetings
PLAUD AI does not give dedicated integration or API access to share and sync meeting notes as of now.
PLAUD AI customer review
The Plaud is like installing extra RAM in your skull, except it doesn’t require surgery and probably won’t void your warranty. The summarization feature is fantastic for those of us who’d rather watch paint dry than review our own notes. With support for 59 languages, this gadget is like having a United Nations interpreter crammed into a tin can. After the honeymoon period of 3 months you’re looking at a monthly fee that’ll have you questioning if remembering things is really worth it. It’s like paying rent for the privilege of not being a goldfish. 30 hours sounds great until you’re in hour 29 of a particularly juicy conversation. Nothing like your memory prosthetic conking out right when things get interesting.
– Review post on Reddit
PLAUD AI price
- PLAUD AI Free Plan allows generating transcripts for up to 300 minutes of the meeting. It also offers access to meeting summary templates, audio trimming, AI speech enhancement, multiple export formats, and more. Please note, you must purchase the device to access AI features.
- PLAUD AI Paid Plan (Pro) starts at $6.6 per month (billed annually). This includes everything in Free Plan. It offers support for up to 1200 minutes of the meeting. The plan also includes the Ask AI feature and custom templates.
- PLAUD AI Discount: For the PLAUD NOTE device, the store offers a discount of $76.88. With its special offer, you get unlimited cloud storage and a black magnetic case for free.
Check out PLAUD AI’s official website for in-person meeting note-taking.
What makes the best AI note taker for in-person meetings?
The best AI note taker for in-person meetings isn’t defined by a single feature. Instead, it is defined by a combination of capabilities. These capabilities work together to capture, process, and show meeting content accurately and unobtrusively.
Here are the 7 key features that set a top-tier AI note taker apart for in-person meetings use case:
1. Accurate real-time transcription
In-person meetings can be noisy or have overlapping conversations.
The ideal tool uses advanced speech recognition algorithms. These algorithms can filter ambient noise and accurately capture speech. They work even when voices overlap.
You must also make sure that the AI Note Taker app can transcribe in real time. This helps monitor the transcription during the meeting. You can quickly correct or highlight important sections if needed. This immediacy ensures nothing critical is missed.
2. Effective speaker identification
An excellent AI note taker can reliably find and label different speakers. For in-person meeting setup, this is a critical feature. One needs good voice recognition to label speakers accurately.
This helps in keeping track of who said what. This is a crucial factor when decisions and action items are assigned to specific individuals. Further, time-stamping key points structures the transcripts for easy reviews.
3. Smart summarization and action item extraction
When you’re in an in-person meeting, chances are, it can drag on. This is especially true for collaborative meetings, like brainstorming sessions. These often happen offline for better collaboration, and hence, may take more time to have actionable outcomes.
Beyond raw transcription, the best AI Note Taker for in-person meetings must have strong summarization abilities. This is especially important for long meeting hours to automatically summarize lengthy discussions into digestible overviews. It must highlighting key points, decisions, and follow-up tasks.
4. Robust noise handling
In-person meetings often have background noise from HVAC systems or side conversations. Advanced noise-cancellation or filtering algorithms make sure that the primary speech is captured clearly without interference.
5. Ease of use and minimal intrusiveness
The best AI note takers work silently in the background without requiring constant interaction. They should integrate seamlessly into the meeting without distracting participants. Also, check if, after the meeting, a clean, intuitive interface lets you review, edit, and share the notes quickly. Features like one-click editing and easy exporting are highly valuable.
6. Seamless integration with existing tools
A standalone in-person meeting app would be great – but most meetings today happen in hybrid set ups. One organizes both in-person and online meetings.
Hence, AI Note taker tools with online meeting features like automatic sync with your calendar simplify scheduling. They send out meeting invites. They also integrate with productivity apps (like Notion, ClickUp, or Slack) to help streamline your workflow.
Further, the ability to share notes instantly, add comments, or even trigger follow-up tasks directly from the transcript saves time. It makes sure that everyone remains on the same page.
7. Data Privacy and Security
Sometimes, if one organizes in-person meetings, it is due to the agenda covering sensitive matters. Hence, your AI note taker app should have relevant security measures in place. All participants must be aware and have consented to being recorded as well.
Look for solutions that adhere to high standards of data privacy. Features like end-to-end encryption and custom data retention policies are important.
Tips for best AI Note Taker experience for in-person meetings
Using AI note-taking tools for offline setups like in-person meetings is not same as the online ones. Often meeting platforms like Zoom have advanced features to ease online meetings.
That’s not the case with in-person meetings. It will have its own challenges like poor audio, varying audio quality, difficulty in recognizing voice distinctly, and more. Here’s how to overcome these:
- Position your device strategically: Whether you’re using a smartphone, laptop, or dedicated device like PLAUD NOTE, make sure it’s placed centrally in the meeting room to capture all voices clearly.
- Minimize background noise: Reduce ambient noise as much as possible by closing doors. Use high-quality microphones or opt for devices with noise-cancellation features.
- Experiment with settings: Most apps offer custom settings. Experiment to check the optimal configuration for your meeting environment.
What are you using making notes for in-person meetings?
The best AI note taker for in-person meetings is one that combines accuracy with usability and integration.
If you’re using a transcription tool or AI meeting assistant for in-person meetings, please let me know. I can feature and detail it like done for other tools here.
Or, are you a newly launched AI Note Taker tool that caters to the in-person meeting use case?
Feel free to contact us on content@merrative.com to get featured.
At Applied AI Tools, we aim to make learning how to use AI software accessible. This includes many available AI tools for your personal and professional use. If you have any questions – email to content@merrative.com and we will cover them in our guides and blogs.
Learn more about AI Meeting Assistants:
- Top 15 Features An AI note-taking tools Must Have For Meetings – read
- Best AI Meeting Assistant for project managers – read
- Best AI Meeting Assistants for sales – read
- Check out Prompt Engineering communities worth joining
- Explore ChatGPT alternatives for improved usability and productivity.
- Understand DeepSeek’s innovative changes that started the race to cost-effective AI engineering – read
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