Description

Project Manda is an enterprise-grade AI meeting assistant designed to transform how organizations run meetings by analyzing company-wide or individual meetings. It provides deep analytics, intelligent recommendations, and ongoing coaching. This includes personalized nudges for smarter scheduling, sharper agendas, and fewer back-to-backs.

It empowers organizations to cut down unnecessary meeting time, improve team alignment, and drive productivity with actionable insights and automation. It does so by protecting focus blocks and ensuring clarity around actions. Project Manda excels at reducing meeting costs, eliminating burnout, and boosting ROI by turning meeting data into tangible performance improvements. Unique for its end-to-end analysis and integration capabilities, Manda stands apart from basic scheduling tools by offering a proactive AI assistant that delivers measurable results for managers and executives. Integrating with tools like Google Calendar, Outlook, Slack, Teams, and Zoom, it works seamlessly in the background to enhance meeting culture. The platform promises to reclaim up to 10–15% of calendar time per user, saving hours weekly and reducing burnout.

Project Manda Key Features

• AI Meeting Assistant: Provides automated recommendations and agenda prompts for optimal meeting structure and results.
• Meeting Cost Analytics: Tracks and reports the financial and time impact of meetings across the organization.
• Shorter meeting nudges: Encourages 25- and 55-minute slots to prevent back-to-backs. 
• Recurring Meeting Analyzer: Identifies costly recurring meetings and optimizes their frequency and duration.
• Attendance Optimization: Reviews meeting invite lists to suggest only essential participants, reducing superfluous attendance.
• Stakeholder optimization: Suggests rescheduling if key stakeholders can’t attend. 
• Team & Enterprise Performance Benchmarking: Compares team and departmental meeting efficiency, enabling targeted coaching.
• Feedback Collection & Coaching: Gathers anonymous meeting feedback and surfaces improvement tips tailored to teams and individuals.
• Automatic Calendar & Slack Updates: Seamlessly integrates with Google Calendar, Slack, Microsoft AD, Teams, and Zoom, updating in real-time.
• Meeting Load Monitoring: Alerts managers when staff are overloaded with back-to-back or excessive meetings.
• Action Item & Clarity Metrics: Highlights how well meetings generate actionable outcomes and clear next steps.
• Focus & Budgeting Tools: Introduces tools for teams to set meeting time budgets, track progress, and ensure focus on priorities.
• Cross-team comparisons: Tracks meeting load across teams or roles.
• Seamless integrations: Works with Google Calendar, Outlook, Slack, Teams, Zoom, and Microsoft AD. 

Project Manda Key Customers

Early adopters span 15+ countries with organizations citing equivalent productivity gains of 50+ full-time employees after using Manda’s recommendations for meeting optimization. This includes companies like Zipline, Netflix, Salesforce, Kasada, Zendesk, Seminal, and more.

They have published a case study with Domain Group: Pooyan Asgari (Chief Data Officer) noted that Manda “analyzed meeting data for the whole organisation and then provided recommendations to boost business productivity using incredibly clever insights.”

Who is the founder or CEO of Project Manda?

Ed van Roosendaal (also the previous founder of RateMyAgent) is the CEO and Co-Founder, and Armin Sadeghi is the CTO and Co-Founder.

Where is Project Manda’s headquarters location?

Project Manda is headquartered at Melbourne, Victoria, Australia.

Project Manda Funding News

Project Manda has raised $2 Million seed-round [source: PitchBook]

Who Should Use Project Manda?

Large enterprises, departmental leaders, HR/PeopleOps teams, productivity-focused managers, and organizations experiencing high meeting volume, recurring meetings, or dispersed/hybrid teams would benefit from Project Manda’s meeting solutions. 

Best used for diagnosing meeting inefficiencies, reducing wasted time, improving meeting culture, and protecting deep work time. Organizations seeking to reclaim productivity lost to inefficient meetings and looking to drive measurable performance improvements at scale will also benefit from Project Manda.

Project Manda Pros

• Seamless integrations with major workplace and scheduling tools.
• Actionable insights reduce meeting time and costs by up to 10%.
• Simple, intuitive interface with robust analytics dashboards help design focused and data-driven meeting optimization.
• Proactive AI recommendations foster real culture change.
• Personalized coaching and feedback loops.
• Backed by proven case studies and high user satisfaction.
• Helps cultivate better meeting culture and reduces burnout.

Project Manda Cons

• Advanced features like multi-team analytics and deep feedback may require paid plans.
• Integrations, while comprehensive, may not yet cover all niche tools.
• No mobile app as of mid-2025 (browser/web-based only).
• Some users note a learning curve for full customization.

Project Manda Integrations

Core Integrations for Project Manda include Google Calendar, Slack, Microsoft Active Directory (AD), Microsoft Teams, Zoom.

Note: Integrations are easy to deploy and require minimal IT resources.

Project Manda Free Plan

Project Manda’s free plan includes: AI meeting assistant that helps book, update, and cancel meetings; reminders for missing video links; Slack/Teams status updates; meeting agenda prompts; automatic meeting reminders; notifications when attendees are waiting. 

Allows individual business professionals to boost their personal productivity without cost. To unlock team-level analytics, meeting load comparisons, team benchmarking, feedback/coaching features, and enhanced security/compliance, upgrading to a paid plan is necessary.

Free Plan Limitation: Free plan lacks team-level analytics and scaling features.

Project Manda Paid Plan Pricing

Project Manda Paid Plan	Monthly Pricing	Key Features	Ideal For
Teams	$8/user	Adds team analytics, time budgeting, cross-team comparisons, feedback sharing, workload analytics, and admin controls.	Internal teams, small depts
Enterprise	Custom Pricing	Enterprise analytics, SSO, ISO 27001 & SOC 2 compliance, advanced features, full scale	Large businesses, entire orgs

Paid plans deliver comparative benchmarking, advanced analytics, and management tools essential for achieving large-scale ROI. Prices exclude taxes.

Project Manda Discounts

No explicit discounts are published as of August 2025. Enterprise tiers are customized; contact for volume-based deals.

Project Manda Alternatives Compared

AI Tool Name	What’s Good	Limitations	Explore on AppliedAI Tools
Fellow	Quality meeting agendas, notes	Not purpose-built for full analytics	Explore Fellow
Otter.ai	Real-time transcription, summaries	Focus on voice, lightweight analytics	Explore Otter AI
Clockwise	Schedule optimization	Lacks deep meeting culture analysis
Reclaim	Calendar automation	Less focus on organizational culture

What sets Project Manda apart from Project Manda alternatives?

Most Project Manda alternatives focus on note-taking or meeting scheduling. Only Project Manda delivers full-scope meeting analytics, cost tracking, continuous AI coaching, and organization-wide benchmarking to drive measurable culture and productivity improvements. It helps with burnout prevention, stakeholder optimization, and deep integration into workflows to reclaim time and elevate meeting quality. It’s not just about managing meetings—it transforms them strategically.