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Meetings are a crucial way to track and manage tasks for a project manager’s team. One way to reduce dependence on meetings is to use project management tools. For example, these tools can asynchronize daily meetings like standups or follow-ups.

This leaves critical meetings that need collaboration – like planning or approval of budgets, management reviews, and more. For such meetings, documentation is important to make sure on-ground execution aligns.

Thanks to AI meeting assistants, documenting meeting information has become so much easy. We no longer have to manually make meeting notes or rely on our memories. This saves time and resources to focus on making right decisions and task assignment.

With these benefits in mind, I have curated the 9 best AI meeting assistants for project managers to explore. These have dedicated features to help effective meetings for project management use case.

Who is this guide for?

Project managers, team leaders, and executives looking to improve meetings for managing projects.

9 best AI Meeting Assistants for Project Managers [Feature Comparison]

Based on my research, I have curated 9 AI meeting assistants for project management automation. This includes 3 key features to streamline managing project meetings – workflow automation, task assignment, and follow-up emails. I have also listed some unique features in each of these tools that caught my eye:

AI Meeting Assistant	Integration or workflow automation	Task management	Follow-up emails	Miscellaneous
Sembly AI	✅	✅	✅	Enterprise grade security
Shadow	✅	❌	✅	Can draft proposals based on meeting insights
Glyph	✅	❌	✅	Organizes generated insights into table format. Allows bulk upload of files for processing.
Fellow	✅	✅	✅	Dedicated features for streamlining OKRs.
Adam	✅	✅	✅	Dedicated enterprise features
Spinach AI	✅	❌	✅	Automatically creates tickets from discussions in meetings into your project management apps.
Supernormal	✅	❌	❌	Weekly meeting digests help everyone stay updated.
Nyota AI	✅	✅	✅	Agenda generation and summarization
Eric AI	✅	✅	✅	Time-boxed agendas and assignment feature

9 best AI Meeting Assistants for Project Managers [Pricing Plan Comparison]

AI Meeting Assistant	Free Plan	Paid Plan Starting Price	Discounts
Sembly AI	Up to 60 minutes of meeting recording with basic features.	$29/seat/month	30% discount for annual billing and 7-day free trial for all paid plans.
Shadow	Free	Free	Free
Glyph	Up to 30 minutes of meeting credits	$149/month	Enterprise plan provides volume discount.
Fellow	For up to 5 meeting recordings, create 5 meeting notes.	$29/user/month	Discounted prices for paid plans on choosing annual billing.
Adam	Contact sales	Contact sales	Contact sales
Spinach AI	Free Plan includes unlimited transcriptions and basic AI summaries. Also, 7-day free trial for its Spinach AI Pro paid plan.	$19/user/month	Up to 34% discount for paid plans on annual billing. Volume-based pricing available for Enterprise Plan.
Supernormal	Unlimited meetings with basic feature and up to 1000 minutes of storage.	$18/user/month	44% discount on annual billing for paid plans.
Nyota AI	7-day free trial for all paid plans.	$39/month for small teams	Get discounted prices on annual billing. Volume-based pricing available for Enterprise Plan.
Eric AI	Up to 5 hours of meeting credits for unlimited team members.	$19/user/month	Up to 40% discount on annual billing.

Let’s understand each of AI meeting assistants in how they help streamline meetings for project management:

1. Sembly AI

Sembly AI meeting assistant has dedicated features for the project management use case. These features include task management, generating insights, and monitoring via analytics. This also includes document management features and integration to reduce manual tasks involved in project documentation.

Further, Sembly AI’s Semblian 2.0 helps create project reports, performs risk and issue analysis, task completion monitoring, and much more.

Learn more: Sembly AI for project management and official page

Sembly AI Price:

• Sembly AI Free plan includes 60 minutes of online meeting processing and 60 minutes of uploads per month.
• Sembly AI Paid plan starts at $15 per month for individuals. For teams, it starts at $29 per month.
• Sembly AI Discount: Provides a 30% discount on choosing annual billing plans.

2. Shadow

Shadow is a bot-free AI meeting assistant that focuses on post-meeting workflows. You can capture insights from the meetings and extract action items from them. It can use this to automate sharing or syncing of data with other apps. For example, you can add tasks, update customer information, upload recordings, and more. It can also automate generation of follow-up emails and drafting of proposals.

Learn more: Shadow AI meeting assistant for project management

Shadow Price:

Shadow is still in beta mode, and hence you can access it for Free.

3. Gylph

Glyph is a transcription tool for audio or video files. It has advanced features to extract insights, derive action items, repurpose content, identify tasks, and more. You can use its pre-built templates to create automation workflows for various business use cases. It also organizes captured data into table format to help with instant and clear analysis for decision-making and referencing.

Learn more: Glyph for project management and official website

Glyph Price:

• Glyph Free Plan provides 30 minutes of free credits.
• Glyph paid plan starts at $149 per month.
• Glyph Discount: Get volume discounts when you choose Glyph’s Enterprise plan.

4. Fellow

Fellow App is an AI note-taking app which has dedicated features for OKR management. If your company uses OKRs for projects, then Fellow helps track, discuss, and assign tasks based on OKR methodology. You can review progress, track goals, and keep transparency – all via meetings itself.

Learn more: Fellow App for project management and official website

Fellow App Price:

• Fellow free plan allows creating 5 AI meeting notes with basic integration like Google Meets, Slack, MS Teams, and Zoom.
• Fellow paid plans start at $29/month for individuals and $11/month/user for small teams.
• Fellow provides discounted pricing when you opt for annual billing.

5. Adam

Adam is an AI Meeting assistant that focuses on enterprise business requirements. This includes project management to access features to generate action items, manage tasks, track goals, team collaboration, and more. It also provides comprehensive document management solutions to analyze meetings, organize recordings, and integration with other project management apps.

Learn more: Adam for project management and official website

Adam Price:

Adam provides custom pricing for their 2 key plans – Business and Enterprise. To get a quote you must book a demo with their sales team.

6. Spinach AI

Spinach AI is an AI meeting assistant to create AI meeting notes and automate actions from them. It identifies action items and integrates tasks or data with other third-party tools. This includes all major project management tools like Asana, Trello, Salesforce, Zoho, and more.

A unique feature includes creation of ‘tickets’ instantly post-meeting. It automatically identifies potential tickets and ask for approval to create them on chosen integrated project management tool. This feature makes Spinach suitable for project mangers to make meetings truly actionable.

Learn more: Spinach AI for project management and official website

Spinach AI Price:

• Spinach AI Free Plan includes basic features for unlimited meetings with support for 100+ languages. It also provides a 14 day free trial for its Pro Plan features.
• Spinach AI paid plans start with a pay-per-use model for $2.9 per hour of recording.
• Spinach AI Discount: If you prepay or choose annual billing, Spinach provides more than 30% discount on the total price. It also provides volume discount for Enterprise plan.

7. Supernormal

Supernormal is an AI meeting assistant that helps create meeting notes, summaries, and action items. You can share and sync these action items with other third-party software. These include popular project management software like Monday, Notion, ClickUp, Trello, Asana, Slack, and more. A unique feature includes weekly summary of the meetings and notes, which can help your weekly reviews.

Learn more: Supernormal for project managers and official website

Supernormal Price:

• Supernormal free plan allows unlimited meetings, integration with Slack, and 1000 minutes of storage.
• Supernormal paid plan starts at $18/user/month. This includes 10k minutes of storage. It also offers more integration, share controls, and access to meeting templates.
• Supernormal discount: Get 44% off when you choose annual billing.

8. Nyota AI

Nyota AI is an AI note-taking tool with features to streamline meeting management. This includes generating AI meeting notes, summaries, and transcripts in 90+ languages. This data can be synced with available integration with project management tools like Asana, HubSpot, Trello, ClickUp, and more.

It highlights deals and issues for project managers that they must take notes of. It helps create tickets in Jira based on action items. It also allows creating workspace for organizing notes.

Learn more: Nyota AI for project managers and official website

Nyota AI Price:

• Nyota AI free plan is not available. It provides a 7-day free trial to its paid plans.
• Nyota AI’s paid plan starts at $18 per month for individuals.
• Nyota AI discounts: provides volume-based discounts for enterprise paid plan and discounted price on opting for annual billing.

9. Eric AI

Eric.ai is an AI-powered meeting assistant designed to enhance pre-meeting agenda and post-meeting workflows. Going beyond basic transcription, Eric.ai automates note-taking, generates concise summaries, and identifies actionable items. It includes task management features and integrates with task management tools to make participants accountable. These features include time-boxed agendas, participation tracking, and a searchable meeting knowledge base. They empower project teams to streamline workflows, enhance collaboration, and make data-driven decisions.

Learn more: Eric AI for project managers

Eric AI Price:

• Eric AI Free Plan provides 5 hours worth of meeting credits for 1 concurrent meeting with unlimited team members. You can create meeting notes, summaries, and create knowledge base.
• Eric AI Paid Plan starts at $19/user/month which includes 25 hours of meeting credits. For more credits, you can explore higher paid plans.
• Eric AI Discount: Get up to 40% discount on paid plans when you choose annual billing. Enterprise Paid Plan offers custom pricing – contact their support to learn more.

Key features of AI Meeting Assistants for project management

Not all AI meeting assistants can cut it out for managing your project workflows. When choosing one, look for below 5 key features that successfully streamline project management:

1. Integration: A single AI meeting assistant will not include all project management workflows. Hence, the tool must have adequate direct integration with your chosen project management software or must give API access.
2. Task automation: The AI meeting assistant identifies action items and speakers. Then, it should automatically assign these tasks to the relevant person. A good to have feature would be to include task or goal monitoring features to make sure of execution.
3. Multi-Device and Platform Accessibility: Teams often work across devices and platforms, requiring flexibility across web, mobile, extensions, or tablet. It ensures continuity in workflows and synchronizes data across devices for on-the-go access. A good to have feature, but many AI assistants are new and it will take time for most to become multi-platform.
4. Compliance and Security: All the listed tools give good security and compliance measures. This is important for project managers, especially in regulated markets for data protection. At least look for role-based access control to limit visibility to sensitive information.
5. AI workflow automation: Must have the ability to design workflows. These workflows should share and sync captured meeting data with other tools. This process should occur without manual intervention.

How project managers should choose AI Meeting Assistant for project management?

Like every AI tool choice, one must have a set process to evaluate various AI meeting assistants as per need. Consider below 7 key questions to make a final call:

1. Do you need help with scheduling, transcription, or task management? – Find the most important use case and make sure the AI meeting assistant provides the required features.
2. Are you managing remote teams or working across multiple time zones? – This helps you focus on features that ease remote or on-site collaboration.
3. Which are the important third party integration it must support? – This helps you choose AI meeting assistants with required direct integration options for your existing workflows.
4. Can it integrate with project management platforms (Trello, Jira, Basecamp)? – This is crucial. The AI meeting assistant will capture necessary data automatically. This saves time during standup or weekly review meetings.
5. Is the AI meeting assistant usable for your team members or clients? – No point in choosing a complicated AI meeting assistant that provides too many features, learning curve, or dead-ends.
6. Does it support larger teams as your business grows? – Check for different pricing tiers for small, medium, and large teams. It should offer customization options for enterprise needs.
7. How good is the customer support? – Check for reviews online and ask for a demo or trials before committing to the AI meeting assistant.

Let us know if your AI meeting assistant should be on this list – contact us to get featured

Many unique and mind-blowing AI tools are coming up in the market as the Generative AI space continues to mature.

Are you a newly launched tool that caters to the project management niche?

Feel free to contact us on content@merrative.com to get featured.

At Applied AI Tools, we aim to make learning how to use AI software accessible. This includes many available AI tools for your personal and professional use. If you have any questions – email to content@merrative.com and we will cover them in our guides and blogs.

Learn more about AI Meeting Assistants:

• Top 15 Features An AI note-taking tools Must Have For Meetings – read
• Check out Prompt Engineering communities worth joining
• Explore ChatGPT alternatives for more productivity.
• Explore – Best AI Meeting Assistants for Sales
• Explore – Best AI Note Taker Apps for In-person Meetings

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